The office is one of the most important places in our lives. It’s where we spend much of our day, and it can have a big impact on how we feel when we leave for the evening. The modern office environment is more than just a place to work: it’s an opportunity to create a culture that fosters creativity and collaboration, while also maintaining productivity levels. When done right – whether open or closed office concepts -, your work environment can contribute to increased focus and improved morale in the long run.
With that being said, the conference room is no exception – it should reflect the same values as your main office space does. If you’re incorporating meeting rooms into your workplace, there will be some additional things to consider for your office space renovation. Whether you are planning a new office or revamping an existing one, here’s how to make sure your conference room design will be a hit with employees.
But First, What is a Conference Room?
If you’re new to the idea of conference rooms or never needed one until now, this can essentially be one of the most versatile spaces for your company in Singapore. Primarily used for meetings, interviews and brainstorming sessions, conference rooms are often a shared space for office employees and clients alike. Not only does it serve as a professional setting to make a good impression when meeting clients, but a conference room is also an ideal spot to conduct team-building exercises and training sessions when employees need to learn new skills.
With that in mind, read on for the dos and don’ts of designing conference venues for the best corporate office interior design:
Dos and Don’ts to Create the Perfect Conference Room
1. Prioritise practical design
First of all, think about the main purpose of your conference room. Will you be having quick impromptu discussions more often? Or will the space be used for long hours of managerial meetings?
Either way, built with the right materials and workmanship, a distraction-free conference room can maintain concentration on the work at hand. After all, you want to ensure maximum productivity from start to finish and achieve the desired meeting outcome. That means keeping distraction at a minimum with a practical conference room design. You can also position space-saving solutions, cable management and rubbish bins in your meeting room layout for proper organisation.
2. Take into account the space you need
To accommodate meetings of all sizes, you’ll also want a spacious conference room to fit up to twenty people. Equipped with the standard conference table and ergonomically designed chairs, you can also include a podium to allow for more flexibility. When it comes to hassle-free everyday usage, a well-planned conference room will enable ease of movement and seating rearrangement when there’s a need to switch things up. Depending on your company size, you may want to consult a commercial office interior designer that will take into account the future needs of growing businesses as well.
3. Consider your clients’ needs
In order to maintain the confidentiality of sensitive information, a well-designed conference room should also provide a level of privacy so any business partner will feel comfortable throughout the meeting. As you design alongside your trusted interior design company, you can incorporate frosted glass partitions or have blinds installed as a more flexible alternative when more privacy is preferred.
On top of that, soundproofing your conference room will also be a good idea to minimise noise disruptions. This can come in the form of sound panels, for instance, to keep sound in or reduce noise from outside.
4. Don’t forget to ensure it’s well-equipped
As we continue to adapt to the new normal, remote working has become a go-to option for many businesses in Singapore. Having a high-quality video conferencing set-up is crucial so that any virtual meeting can run smoothly without delays or interruptions. Apart from that, keep in mind that your conference room should have the necessary equipment basics which can include a projector and whiteboard with markers. Having the right tools within reach can get you off on a great start to close deals.
Be Prepared for Success with Zenith Arc
Think you’re ready to set up your conference room design? At the end of the day, your conference room should better facilitate client meetings and team discussions. As such, hiring a reputable office interior design company in Singapore can be a smart decision to ensure your conference room looks and functions at its best. Not only will they brand it to match your company values, but a professional designer will also prioritise sustainability to put together a green office design. Your commercial office interior designer will do the strategic layout planning so you don’t have to. To get started, don’t hesitate to get in touch here at Zenith Arc for a free consultation today!